Privacy Policy

Brislington Community Museum is a voluntary and community group, and a not-for-profit organisation. Our primary means of contact is email (info@brislington.org).

Your privacy is important to us, and we protect it with great care.


Why we collect your data

We collect your personal details to help and enable us to provide our services. For example, we need to keep a record of the permissions you give us when contributing an exhibit.

You are free to accept some services without affecting your ability to use other services. For example you may contribute an exhibit to the virtual museum without needing to give us permission to send newsletters or other promotional material to you.


Personal protection - anonymity

We understand that some personal information is very sensitive. For example if you found an artefact in your garden, you may be happy to let people see pictures of the item in the virtual museum, but you may be reluctant to have your home address published. We're fine with that, and will always strive to protect your privacy should you request it. This applies also to your name, and we are content to include an exhibit as an anonymous contribution.


Lawful basis for collecting your data

Our lawful basis for processing activity in the General Data Protection Regulation (GDPR) is consent. We believe this offers you the greatest amount of control over the data relating to you, and supports our aim of dealing fairly with the community we serve.

Children under the age of 16 may only contribute exhibits etc with the consent, suitably documented, of a person holding parental responsibility.


How we collect your data

We collect your personal details when you communicate with us by email, letter, phone, and in meetings both physical and virtual.

In addition, we collect information automatically on website visits, and these statistics are based on your IP address. This information is used to help us to improve the services we deliver through our website, and to provide relevant aggregated and anonymous information for our own use and to third parties (for example funders).

When you access our website we may sometimes store small digital files called "cookies" on your computer or other device. We do this to help improve your experience of our website, and before we use them we give you the opportunity to avoid them.


Storing your data

We keep your personal information only for as long as we need to in order to provide the service/s you have asked us to provide for you. Your personal details are stored securely by our committee on computers with up-to-date software to protect against viruses and malware.

You may ask us to stop using your personal data and/or to delete your information, and when legally free to do so we will comply within one month (usually much sooner).

You may ask for us to show you the information we hold about you, and tell you how it is being used, and we will comply with your request within one month (usually much sooner).

You may ask us to correct any inaccurate information we hold about you, and we will comply with this within one month (usually much sooner).

If you wish to contact us about any of these issues, or to complain about the way we handle personal data, please email our secretary. Also, if you think we have dealt with your information inappropriately, you have the right to complain to the Information Commissioner's Office (ICO) - you can contact them through their website (https://ico.org.uk).


Sharing your data

We may share your information if the law says we must, but otherwise we will not give, sell or otherwise trade your personal information unless you say we can.


Your right to be forgotten

Should you wish to withdraw an exhibit or other contribution from our online museum, simply inform us in writing that you'd like it to be deleted, and we'll do our best to remove it from our website (along with your personal information about it), within seven days.

If your contribution is not a simple file that can be deleted, but is, for example, a contribution to a discussion about an exhibit, we may act on your request to remove any information identifying you, but we may retain the contribution itself. This is to preserve both the sense of the discussion, and protect the integrity of the other contributors. We'll do our best to complete this task within one month.